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Admission Procedure

Admission Procedure


Online Admission System

Introduction

The process of admissions to FYJC Classes has been going on since the academic year 11997-98.This process involved students approaching many junior colleges for buying and submitting admission forms, which is time consuming, costly and inconvenient. Keeping in mind interest of the student community, the government has introduced the scheme of online admission to FYJC classes in the Mumbai Metropolitan Region (MMR), vide GR No. HSC 1709/ (44/09)/HSE-l, Mantralaya, Mumbai 400032 dt. 28 May 2009.In this ongoing on-line admission process minor change have been done as per G.R. dated 16/03/2012 and the F.Y.J.C admission process continues to remain on-line academic year 2012-2013 also.

Definitions

Higher Secondary School Junior College means an institution which provides instructions leading to Higher Secondary-Certificate Examination.

Aided Junior College means a junior college receiving grant under the grant-in-aid code from the government.

Unaided junior College means a junior college not receiving grant under the grant- in-aid code from the government.

Minority Institution means an institution declared as religious or linguistic minority by the Government.

Management Quota means number of seats in a junior college to be filled in by the Management that runs. The junior college at their level as per the rules in force.

Minority Quota means 50% of the total seats in a particular junior college, to be filled in by the Management of the minority institution that runs the junior college from among the students belonging to the respective religious linguistic minority as per the rules in force.

In House Quota means 20% of the total seats in a junior college, reserved for the students of the schools run in the same area by the same management that runs the junior college.

For the purpose of the process of online admissions, the under mentioned information is relevant, particularly at the time of applying Online.

There are three Streams of Junior Colleges: 1) Arts 2) Science 3) Commerce

There are two Types under each stream: 1) Aided 2) Unaided

There are three Sets of Junior Colleges: 1) Co-Ed. 2) Boys 3) Girls

There is more than one Medium of instruction: 1) Marathi 2) English 3) Hindi 4) Gujarati 5) Urdu

Features of the online admission process

  • A single application is required for applying online to anyone but not more than two streams out of Arts, Science, and Commerce.
  • An incomplete application shall be rejected.

Online admission process

Admissions to Arts, Science, and Commerce streams shall be done online. However, following admissions shall not be done online.

  • Admissions to HSC Vocational (MCVC), Home Science,
  • Admission to management quota, minority quota, & In-house quota shall be done by the respective Junior Colleges.
  • Admissions to Technical Junior Colleges shall be done by the respective Technical Junior Colleges.
  • Admissions to Night Junior Colleges shall be done by the respective Night Junior Colleges.
Online admissions shall be done as per the rules under the constitutional and special reservation policy in force. Seats in junior colleges are allocated as per the merit and order of preferences of the applicants; however, choice of optional subjects/optional languages / bifocal subjects in a junior college is subject to availability of seats for that optional subject/optional language / bifocal subjects in that junior college.

Rules for Admission

Marks scored at this examination shall be the sole basis for admissions to FYJC Classes. Students scoring a minimum of 40% marks in the science subjects at the qualifying examination are eligible for admissions to FYJC Science.

As per the circular of the Maharashtra State Secondary and Higher Secondary Education Board Pune, No. RA Man/Papui/Gen. Math/4050 dated 2nd June 2008; students who have opted for General Mathematics in Std. IX and Std. X, are not eligible for admissions to the bifocal subjects. They are not eligible to opt for Mathematics in any of the streams.

At the time of applying on-line, applicants from reserved category should produce an appropriate caste certificate issued by the competent authority appointed by the Government of Maharashtra at the time of applying online.

Applicants applying under special reservation category viz.

  • Sports, Art & Culture.
  • Wards of the Employees of Slate Government / Central Government / Private Sector coming on transfer in the MMR on or after 1st October, 2011.
  • Wards of Servicemen and Ex-Servicemen.
  • Wards of Freedom Fighters.
  • Handicapped.
Should produce relevant documents/certificates* in original at the time of applying online.

Important Instructions for the Students

A junior college may be given more than one code number depending on stream, type, set, and medium of instruction. Applicants are advised to make a careful selection of junior colleges while filling their order of preferences, as the fee structure for aided and unaided divisions in the same junior college is different.

There shall be three merit lists. There shall be only one application per applicant.

Applicants are required to give their preferences in three parts

  • MMR
  • Zone
  • Ward/ Taluka.
    • NOTE: 1) in case applicant is applying for more than one stream, then at least one preference for each stream must be included in 1), 2), & 3).

      It is pertinent to note that maximum one betterment option may be given. It will be offered subject to merit & vacancy and only to those applicants who have secured admission in the junior colleges allotted to them in the previous merit list for that sub stream.

      Applicants whose name appears in the merit list of a particular junior college must secure admission in that junior college within the period allotted, failing which they will have no claim in that junior college, and will be dropped from all the subsequent merit lists. Further they will not be eligible for betterment in the subsequent merit lists.

      If applicants realize of any error/discrepancy in the 'SUBMITTED' applications; they are advised to approach the nearest guidance centre(listed in this booklet) within the stipulated time with all the original documents in support of the changes they wish to make and 'resubmit' their applications 'online' through the in charge of the guidance center.

      As an additional facility applicants will receive an acknowledgement of their 'ONLINE' applications via SMS. However they must check on the website http://fyjc.org.in/mumbai

FEE

For unaided divisions the fee structure is different in different Junior Colleges. Applicants are requested to check the fee mentioned in this booklet against each Junior College.

Documents to be submitted at the time of Admission:

  • Original Marks List of std. X or equivalent examination.
  • Original School Leaving Certificate.
  • Original Caste Certificate.


For Sports: Applicants should possess anyone of the following certificates obtained while studying in standards VIII, IX, & X.
  • Certificate showing that the student has secured first or Second position at the District/ State/National level.
  • Certificate showing that the student has won Medal at the zonal level or the certificate showing that the student has participated in the State/National level competitions organized by the Indian Schools games Association or Indian Garnes Authority.
  • Certificate showing that the student has won Medal at the State level or the student has participated in the State/National level competitions organized by the Indian Olympic Association or Maharashtra Olympic Association.


For Art & Culture: Applicants should possess anyone of the following certificates.
  • Certificate showing passing of the examination in Music/Dance conducted by Akhil Bharatiya Gandharva Mahavidyalay. Or,
  • Certificate awarded for winning the prize for Acting in the Bal Natya Competition conducted by the Directorate of Art & Culture.


For Servicemen: Service Certificate. For Ex-Servicemen: Discharge Certificate or, Certificate issued by District Sainik Board. Wards of Freedom Fighters (if applicable): Applicants who are dependent on the freedom fighters and are so nominated by the freedom fighters, must submit a certificate issued by the District Collector to that effect.

Physically handicapped (if applicable): Certificate issued by the Civil Surgeon or the Medical Officer of any Government/Municipal hospital, showing at least 40% disability. Students with learning disability must produce a certificate issued by the competent authority.

Upon Securing admission in the allotted Junior College, the applicant shall receive system generated 'Admission Confirmation Letter' from the respective Junior

College immediately or within one day from the date of admission. Upon cancellation of admission from the Junior college, the applicant shall receive system generated 'Admission Cancellation Letter' from the respective Junior College 'immediately'.

Procedure to be followed after applicant’s name appears in the merit list.

Applicants whose names appear in the merit list of a particular junior college should fill up the admission form of that junior college, attach all the relevant documents in original with photocopies, and must secure a provisional admission in that junior college within the stipulated time on payment of Rs. 50/- (Rs. Fifty only), failing which they will have no claim in that junior college for that sub stream, will not be eligible for betterment and their names will be dropped from all the subsequent merit lists.

Subject to the merit, ascending order of preference of the applicant & vacancy a betterment option may be available only once & only to those applicants, whose names have appeared in the earlier merit list for a stream, and who have secured provisional admission in the Junior College allocated to them.

Upon Securing admission in the allotted Junior College, the applicant shall receive system generated 'Admission Confirmation Letter' from the respective Junior College immediately or within one day from the date of admission.

Upon cancellation of admission from the Junior college, the applicant shall receive system generated 'Admission Cancellation Letter' from the respective Junior College 'immediately'.

Important

Application from ICSC, CBSE, IGCSE and IB Boards required getting their original School Leaving certificates endorsed overleaf by the Education Inspector / Education officer of their area, Applicants from outside Maharashtra State are required to get their original School leaving certificates endorsed overleaf by the education officer of their district. For more details they should contact the Heads of their respective Schools.

For applicants passing from other than Maharashtra State SSC Board, an application for eligibility (available with respective junior college office) is to be submitted along with necessary documents as described in the application. ..:: 11th Standard Online Admission, Mumbai Region ::..

FAQs

1] What is this on-line admission process?

Ans: Instead of visiting many junior colleges to fill up the form of each college physically, filling up only one form with preferences of many junior colleges and submitting it online from a computer with internet facility and thereby securing admission in a junior college as per merit, is the online admission process.

2] Who is going to conduct the on-line admission procedure?

Ans: The Deputy Director of Education, Mumbai region, with the technical support of MKCL, will conduct the on-line admissions.

3] Where will the students get assistance for the on-line procedure?

Ans:The Head Master, Class Teachers and the staff of the school from where the student has passed his std. X examination or the guidance centers established in each ward / Taluka will provide guidance to the students.

4] Is the student required to fill and submit admission form in every Junior college that he/she wishes to apply?

Ans:No. The student is expected to fill only one form in which he can give upto 30 preferences.

5] Where will the facility for filling up the On-line application form be made available?

Ans:A student can fill up the online form from his/ her own school from where he/she has passed std. X exam. or his/her house or from anywhere else where computer with internet and printing facility is available.

6] Once the form is filled on-line and a print out is taken, does it mean that the on line procedure is complete?

Ans:No. The student must check the information filled up in the online form. He/she must ensure he/she possess the required certificates. In case of any error or shortcomings, the student must contact the guidance center.

7] Will the student get admission to the college on the basis of his preferences mentioned in the option form?

Ans:A student will be allocated a seat in the college of his preference on the basis of his/her marks and the availability of seats in the concerned college. In case, his/her name does not appear in the college that was his first choice then, on the basis of the availability of the seats, the second preference will be considered and then the third and so on. In case the name of the student does not appear in any merit list of the colleges listed by him/her in the option form, then he/she will be allocated a seat, subject to availability, in a college in the area chosen by him/her or else in his/her residential zone, as per- first nearest, second nearest and so on .

8] Does the student need to fill up a separate form for separate streams?

Ans:No. A student has to fill only one form, for at least one or maximum two streams from Arts, Science and Commerce.

9] Will the student get subjects of his/her choice?

Ans:The Online process will only allot a seat in a faculty of a Jr. College. The optional subjects will be allocated by the Principals of Junior colleges, subject to merit and availability.

10] Will the students, who were unable to fill the on-line form due to unavoidable circumstances or due to natural calamity, be accommodated and allocated a seat?

Ans:Once the on-line procedure is complete and in case any Junior college has a vacant seat to offer, an attempt will be made to allocate a seat to such students.

11] In case a student has not secured enough marks, can he/she get admission to a college of his/her choice?

Ans:Admission will be on the basis of merit and preferences given by the student. If the student’s name appears in the merit list of a college of his choice, then only can he/ she get admitted to that college.

12] Will the merit list be college-wise? Will there be single merit list for MMR?

Ans:All merit lists will be college-wise. A single merit list will not be generated for the entire MMR.

13] How many seats been reserved for the Managements of Junior colleges?

Ans:5% seats are reserved as management quota.

14] Is it necessary for those students to apply on-line who wish to seek admission under the Management quota?

Ans:No it is not compulsory for those students to apply on-line. However it is advisable to apply on-line so that, in case management seat has been denied to the student, he/ she will not be out of the admission procedure and will still be considered for admission on the basis of his/her merit and preferences mentioned in his/her online application form.

15] Will the merit list be published by the respective colleges on their premises?

Ans:Yes. Every college will display their respective merit lists from time to time. The merit list will also be available on the Website announced by MKCL. In addition, to help the students, MKCL will attempt to intimate a student by sms on his/her cell, on the cell number provided by the student in his/her online application form. The student must understand that, in case he/she does not receive sms, it is the student’s responsibility to check the allotment by using his/her login ID and password or by checking the merit lists on the website or in colleges.

16] Will the college management demand separate forms to be filled in for admission, under management quota?

Ans:All decisions regarding admissions under the management quota are at the discretion of the respective management.

17] Will constitutional and special reservations be followed?

Ans:Yes. All constitutional and special reservations will be followed.

18] Will the students applying under constitutional and special reservations be allowed to apply in the Open category?

Ans:Yes. All students applying under constitutional and special reservations will also be allowed to apply in the Open category.

19] In case a student is unable to apply before the last date of application due to technical failure at the place where he/she is applying online, will the time period for applying be extended?

Ans: In case of such technical failure, the student is expected to contact the guidance Center of his/her area and appropriate guidance will be offered to him/her. In case of any emergency, the Government will take appropriate decision.

20] Who is authorized to admit students to the Minority institutions (linguistic and religious) under minority quota?

Ans:50% seats are reserved for admissions to students belonging to the linguistic or religious minority, under Minority Quota. These admissions will be processed by the respective managements.

21] Who will admit a student, after his/her name appears in the merit list?

Ans:The Principals of the respective Jr.colleges will admit the students, as per the procedure of the college and according to the merit list published. The student is expected to produce his/her original certificates and pay the prescribed fee of the junior college at the time of admission.

22] Can a Junior college refuse admission to a student whose name has appeared in the merit list? What should a student do in case he/she is refused admission?

Ans:No. A Junior college cannot refuse admission to a student whose name has appeared in the merit list, provided the student approaches the Jr. College within the prescribed time limit. However, admission is subject to authenticity of original documents and payment of necessary fees. In case of any refusal, the student can approach the guidance Center of his/her area.

23] Will there be only one round of admission?

Ans:No. There will be more than one round of admissions.

24] Will the cut-off marks of last year be available college-wise?

Ans:Yes. All the information is available in the information booklet.

25] Are the Government reservations under Sports, Cultural, Ex-Serviceman, Handicapped going to be followed and what is the percentage?

Ans:Yes. All such reservations will be followed. The details are provided in the information booklet.

26] Is there any in-house quota for students coming from schools run by the same management?

Ans: 20% seats are reserved for the in-house students.

27] Due to technical reason my school area has been MMR whereas it should be OMMR so please do the needful thing as soon as possible how am I suppose to change it?

Ans: Selection of MMR, OMMR and OMS is to be done by applicant only & before locking data we are asking applicant to check for correctness of data. Now you can visit your school Principal & get your application form 'Reset'. After resetting the application form, you have to fill online application form again with your application ID & password given in information booklet.

28] What is my password? Did it change?

Ans: During first login on website, you have to use application ID & password given in your information booklet. After entering this application ID & password, software will ask to change your password & also asks you for security questions & answers for retrieving your password in case you forgot your password. You are also requested to take print out of new password & security question for your records & also preserve it in secured place.

29] What's the difference between science general and science bifocal and which subjects are included in either of these streams?

Ans: Difference between Bi-focal & General stream is, in Bi-focal you are applying the particular stream ( either Science or Commerce) with technical subjects & in general stream (Science, Commerce & Arts) you are applying for non-technical subjects.

30] Can I enter my seat no. and board in the application form to check my information (seat no, name, school etc) before the online process?

Ans: While filling up online application form, If you are MMR, SSC Board fresher candidate then your information will be displayed after selecting Board & entering seat no.. If you have any grievance about the information displayed, then you can send request for Grievance in online system only & same has to get modified by School Principal after verifying your documents.

Source: fyjc.org.in